5 WAYS TO KEEP YOUR OFFICE INFORMATION SECURE

07 Jun, 2021

1. Implement Multi-Factor Authentication

In the world of log in information, usernames, and passwords, we all have so many to remember… but that also means we have so many that can be stolen from us. By implementing multi-factor authentication, your information must be verified through a separate device or access than your initial log in. This is an additional help knowing that if someone is simply trying to hack your username/password, you’ll be notified through your second or third step of authentication and be able to shut it down before it even begins.

 

2.       Staff training

Train, train, and train again. Human error is one of the top reasons for hacker’s ability to gain control of your information through phishing, ease dropping, and more, many times because we, as humans, can become too trusting of others. Training your staff to be on the lookout for fake emails, or phony telephone calls can be your strongest front line to defend your sensitive information.

 

3.       Secure print cards

We’ve all been there; extremely busy at our desks, printing off that 30 page contract and continue working, knowing we can grab it from the printer in 30 minutes when we really need it. This can become a dangerous problem fast, especially if you have guests coming in and out of your office frequently, able to glance at customer or staff information within a contract that may not be meant for their eyes. Implementing Secure Print Cards allows each staff member to send their documents to the printer queue and by access of a secure fob card, give your printer a simple scan, a hit of the ‘OK’ button and your document begins printing so you can remove it from the printer right when you need it, without the risk of wandering eyes.

 

4.       Password length & time requirements

Simple passwords can take hackers less than 60 seconds to crack, allowing access to all of the information within your account. By requiring a certain character length, number and special character, your passwords can remain more secure as the longer they become, the more difficult they are the crack. Another password requirement many organizations implement is password time requirements, meaning that every 90 days, you need to update your password, keeping it fresh and updated.

 

5.       DESTROYIT Shredders

The F.B.I. estimates that U.S. businesses lose tens of billions of dollars every year due to theft of company data. This can come from IT hacking, and it can also come from theft of information right from the recycling and garbage bins. Hard copies of sensitive information should never be thrown right into the recycling bin, in assumption no one will find it. One way to avoid these damages is by implementing a document shredder for your employees. Many keep this near the printer of their offices to ensure it is in an easy-to-access space. Some companies utilize outsourced document shredding services which can begin to add up in your budget over time. There are shredders that can be housed and owned within your organization, such as the Destroyit® paper shredder.